Project Profitability Calculator
Calculate actual profit margins and effective hourly rates for your projects. Know if you're making money.
Total amount you charged the client
Total hours worked (including revisions and meetings)
Stock photos, fonts, subcontractors, etc.
Your target hourly rate for comparison
Track Everything: Include all time spent - meetings, revisions, admin work. Many freelancers underestimate true project time.
Include Expenses: Don't forget software, stock assets, subcontractors, or anything else specific to this project.
Learn & Adjust: Use this data to refine your estimates and pricing for similar future projects.
Target 30-50%: A healthy profit margin allows for growth, slow periods, and business expenses.
Understanding Project Profitability
Project profitability is the difference between what you charged and your actual costs (including your time). Many freelancers price projects without considering their true hourly value, leading to unprofitable work.
Why This Matters
- • Reveals which types of projects are most profitable
- • Helps you price future similar projects accurately
- • Shows if you're meeting your income goals
- • Identifies clients or project types to avoid
Common Profitability Killers
- • Scope Creep: Additional work not included in original estimate
- • Underestimating Time: Not accounting for revisions and meetings
- • Free Revisions: Unlimited revisions without clear boundaries
- • Poor Planning: Inefficient workflows that waste time