Free Electrical Invoice Template for Electricians (2026)
Whether you're a solo electrician, a licensed electrical contractor, or running a full electrical services company, professional invoicing is essential for getting paid on time and maintaining your reputation. This guide provides free electrical invoice templates, explains exactly what to include on an electrician invoice, and shows you how to create one in under 2 minutes.
Create Professional Electrical Invoices Instantly
Skip the templates — create, send, and track electrical invoices with PrestoBills. Free to start.
Create Your First Electrical Invoice FreeWhat to Include on an Electrical Invoice
Electrical work involves a unique mix of labor, materials, permits, and sometimes emergency surcharges. A good electrician invoice template accounts for all of these. Here's exactly what yours should include:
Essential Electrical Invoice Fields
Your Business Information
Business name, address, phone, email, and most importantly your electrical license number. Clients and building inspectors need to verify your credentials.
Client Information
Client name, property address (job site), billing address (if different), phone number, and email. For commercial jobs, include the company name and PO number if provided.
Invoice Number & Date
A unique sequential number (e.g., ELEC-2026-0157) and the date the invoice was issued. Use our invoice number generator for a consistent system.
Job Site Address & Description
The physical address where the work was performed, plus a clear description of the electrical work completed (e.g., "Panel upgrade from 100A to 200A" or "Install 6 recessed LED lights in kitchen").
Itemized Labor Charges
Hours worked × hourly rate for each type of work. Separate standard labor from overtime, emergency, and after-hours rates. Example: "4 hrs × $95/hr = $380 (Standard)" and "1.5 hrs × $142.50/hr = $213.75 (Overtime)."
Materials & Parts
List every component: wire, breakers, outlets, panels, fixtures, etc. Include part numbers, quantities, and per-unit costs. Transparency builds trust and prevents disputes.
Permit & Inspection Fees
If you pulled permits on behalf of the client, list the actual permit cost and any administrative fee. Attach copies of permits when possible.
Service Call / Trip Charge
Many electricians charge a flat fee for showing up (typically $50–$150). Include this as a separate line item so clients understand the charge.
Tax, Total & Payment Terms
Subtotal, applicable sales tax, and the grand total. Include payment due date, accepted payment methods, and any late fee policy.
Warranty Information
State any warranty on your workmanship (e.g., "1-year labor warranty") and note manufacturer warranties on installed parts. This adds professionalism and builds client confidence.
Sample Electrical Invoice Breakdown
Here's what a professional electrical invoice looks like in practice. Use this as a reference when building your own:
Spark Electric LLC
License #EL-2026-48291
123 Main St, Austin, TX 78701
info@sparkelectric.com | (512) 555-0123
INVOICE #ELEC-2026-0157
Date: February 9, 2026
Due: February 23, 2026
Bill To:
Sarah Johnson
456 Oak Ave, Austin, TX 78702
Job Site: Same as billing address
Description: Kitchen electrical remodel — panel upgrade, new circuits, recessed lighting installation
Labor
Materials
Other Charges
Payment Terms:
Net 14 — Due February 23, 2026. Late payments subject to 1.5% monthly interest.
Accepted: Credit card, ACH bank transfer, check, Zelle
Warranty: 1-year workmanship warranty. Manufacturer warranties apply to all installed parts.
Electrical Invoice Templates by Job Type
Different types of electrical work require slightly different invoice structures. Here's how to adapt your template for the most common job types:
Residential Electrical Work
Homeowners expect clear, easy-to-read invoices. Focus on plain-language descriptions of the work performed and itemize materials so they can see where their money goes. Include before/after notes for major upgrades.
- Panel upgrades and service entrance work
- New circuit installations
- Lighting installation and wiring
- Outlet and switch replacements
- Ceiling fan installation
- EV charger installation (growing demand in 2026)
- Whole-house surge protection
Commercial Electrical Work
Commercial clients often require PO numbers, detailed labor breakdowns by technician, and formal project references. Your invoice may need to go through an accounts payable department, so include all the information they'll need to process it without calling you.
- Include PO/work order numbers prominently
- Break down labor by technician with individual rates
- Reference the original estimate or quote number
- Include project name and phase if applicable
- Attach inspection reports and permits
Emergency Electrical Services
Emergency calls carry premium rates. Make sure your invoice clearly shows the emergency surcharge and after-hours labor rates as separate line items. This prevents disputes—clients who call at 2 AM understand there's a premium, but they need to see it broken out clearly.
- Emergency service call fee (typically 1.5–2× standard)
- After-hours labor rate (time-and-a-half or double time)
- Diagnostic/troubleshooting fee
- Date and time of service (important for rate justification)
Maintenance Contracts & Recurring Service
If you have ongoing maintenance agreements, set up recurring invoices that automatically bill monthly or quarterly. Include a summary of inspections performed, any issues found, and recommendations.
Create Electrical Invoices in 60 Seconds — FreeElectrician Pricing: What to Charge in 2026
One of the most common questions from electricians setting up their invoicing is "What should I charge?" Here's a reference guide based on 2026 industry averages:
Average Electrician Rates (2026, US)
Rates vary by region, specialization, and job complexity. Use these as starting points and adjust for your market.
Tips for Electricians to Get Paid Faster
Collect a Deposit Before Starting
For jobs over $500, request 25–50% upfront to cover materials and guarantee commitment. This is standard practice in the electrical trade.
Invoice on the Job Site
Use mobile invoicing software to create and email the invoice before you leave the job site. Clients are most likely to pay immediately when the work is fresh.
Accept Card Payments on Site
Residential clients especially prefer to pay by card or digital wallet right when the work is done. Enable online payment links in your invoice.
Provide Detailed Estimates First
When the final invoice matches the estimate, clients pay without hesitation. Surprise charges are the #1 cause of payment delays and disputes.
Include Your License Number
Your license number on the invoice signals professionalism and legitimacy. Clients are more confident paying licensed electricians promptly.
Set Up Automated Reminders
Use invoicing software that sends automatic payment reminders before and after the due date. This eliminates the awkward "just following up" emails. Learn more in our guide to getting paid faster.
Common Electrical Invoicing Mistakes to Avoid
❌ Bundling labor and materials into one lump sum
Always itemize. Lump-sum invoices look suspicious and invite disputes. Clients want to see exactly what they're paying for.
❌ Forgetting to include your license number
Many jurisdictions require it. Beyond compliance, it builds trust. Always include it prominently.
❌ Using vague descriptions
"Electrical work — $2,500" tells the client nothing. Use specific descriptions: "Install 200A main panel with 20-space load center, including 3 new 20A kitchen circuits."
❌ Not including warranty details
Clients feel more confident paying when they know the work is guaranteed. State your labor warranty period and reference manufacturer warranties on parts.
❌ Waiting days or weeks to send the invoice
Send the invoice the same day the work is completed—ideally before you leave the job site. Every day of delay is a day added to your payment timeline.
Frequently Asked Questions
What is the best free electrical invoice template?
The best electrical invoice template includes fields for labor hours, material itemization, permit fees, service call charges, your license number, and warranty details. You can use PrestoBills to create customized electrical invoices for free—no template downloading required.
Should electricians charge for estimates?
It depends on your market. Many electricians offer free estimates for standard jobs but charge a diagnostic fee ($50–$100) for troubleshooting visits. If you charge for estimates, apply it toward the final invoice if the client hires you.
How do I handle change orders on electrical invoices?
Document change orders separately and get client approval before proceeding. On the final invoice, list the original scope and change orders as distinct sections so the client can see exactly what changed and why the total is different from the original estimate.
Do I need to charge sales tax on electrical work?
This varies by state and locality. In most US states, labor is not taxed but materials are. Some states tax the entire job. Check with your local tax authority or accountant to determine the correct rate for your area.
Start Invoicing Like a Pro Electrician
A professional electrical invoice does more than request payment—it demonstrates your legitimacy, builds client trust, and speeds up your cash flow. Whether you're installing a simple outlet or wiring an entire building, your invoice should match the quality of your work.
Stop using scribbled estimates and generic templates. With PrestoBills, you can create professional electrical invoices in under 60 seconds, send them via email with payment links, and get automatic reminders that chase the money so you don't have to.
Create Professional Electrical Invoices in Seconds
Join thousands of electricians who use PrestoBills to invoice clients from the job site. Itemize labor, parts, and permits—then send with a payment link. Free to start.